Privacy Policy

This Privacy Policy describes how your personal information is collected, used, and shared when you visit or register for a conference online at (the “Site”).


When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

We collect Device Information using the following technologies:

– “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit

– “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.

– “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.

Additionally, when you register for a conference through the Site, we collect certain information from you, including your name, company or organisation name, billing address, shipping address, email address, and phone number. We refer to this information as “Conference Registration Information.” This also includes Abstract Submissions, which contains the same or less information.

When we talk about “Personal Information” in this Privacy Policy, we are talking both about Device Information andConference Registration Information.


We use the Conference Registration Information that we collect generally to fulfil any conference registrations placed through the Site (including providing you with invoices and/or registration confirmations). Additionally, we use this Conference Registration Information to:
Communicate with you;
Screen registrations for duplication; and
When in line with the preferences you have shared with us, provide you with information relating to the conference.
We use the Device Information that we collect to help us screen for duplicate registrations (in particular, your IP address), and more generally to improve and optimize our Site (for example, by generating analytics about how our customers browse and interact with the Site, and to assess the success of our website layout and ease of use).


We share your Personal Information with third parties to help us use your Personal Information, as described above. For example, we historically have used PayFast to power payments of our registrations — you can read more about how PayFast uses your Personal Information here: We also use Google Analytics to help us understand how our customers use the Site — you can read more about how Google uses your Personal Information here: You can also opt-out of Google Analytics here:

Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful requests for information we receive, or to otherwise protect our rights.


Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.


If you are a European resident, you have the right to access the personal information we hold about you and to ask that your personal information is corrected, updated, or deleted. If you would like to exercise this right, please contact us through the contact information below.

Additionally, if you are a European resident we note that we are processing your information in order to fulfil contracts we might have with you (for example if you register for a conference through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, including to South Africa.


When you register for a conference through the Site, we will maintain your Conference Registration Information for our records unless and until you ask us to delete this information.


We may update this privacy policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons.

This page was last updated on 28th May 2018.


For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at or by mail using the details provided below:

Mrs. Cathy Bezuidenhout, University of Pretoria, Klinikala Building, Kalafong Hospital Klipspring Street, Atteridgeville, Pretoria, GP, 0001, South Africa